Indian Wedding Seating Plans for 500+ Guests

Yes! Create multiple events in Magic Table Planner—one for Sangeet, one for Mehendi, one for Reception. Each event has its own floor plan and seating arrangement. Your guest list syncs across all events, so you only enter names once. Perfect for multi-day Indian weddings where seating varies by ceremony.

Magic Table Planner handles large Indian weddings with ease. Import your entire guest list from Excel in seconds—we support 500+ guests per event. Use tags to organize by family side (bride/groom), relationship (maternal/paternal), or ceremony attendance. Drag entire family groups to tables at once with household grouping.

Keep extended family units together using household grouping. Tag guests by family branch (Sharma family, Gupta family) and drag entire groups to adjacent tables. Position elders at VIP tables near the stage with clear sightlines. Seat paternal and maternal sides in designated areas while mixing younger cousins strategically.

For Sangeet, arrange tables in a U-shape or theatre style facing the performance area. Keep performers' families near the front. Position the DJ/sound system away from elderly guests. Leave open space for dancing. Magic Table Planner lets you create a completely different layout for Sangeet versus your Reception dinner.

A 5-foot round table seats 8-10 guests comfortably—standard for Indian wedding receptions. A 6-foot round seats 10-12 guests. For banquet halls, plan 10-12 guests per table to accommodate 500+ guests efficiently. Magic Table Planner shows capacity warnings if you exceed table limits.

Generate a view-only share link for your wedding planner, caterer, and banquet hall manager. They see real-time updates as you make changes—no need to email new PDFs. Export professional seating charts as PDF or PowerPoint for printing table cards and display boards.

Start 8-10 weeks before for weddings with 300+ guests. Indian weddings often have late RSVPs from extended family, so build in buffer time. Create your floor plan early and add guests as confirmations arrive. For destination weddings, start 12 weeks out to coordinate with venue managers.

Yes, Magic Table Planner is free for events up to 30 guests—perfect for intimate ceremonies or testing the tool before your big wedding. Paid plans support unlimited guests for large Indian weddings. One-time payment, no subscription. Works on any device without software installation.