Your Indian Wedding Seating in 3 Steps
Import your people
Upload Excel files or paste your guest list. We auto-group households, tags, and dietary notes.
Lay out the room
Drag tables, duplicate versions, and label layouts for special requirements so every plan stays organised.
Share with your venue
Send a view-only link so venues can review the table plan and guest list you share, and export PDFs for event day.
Built for Indian Weddings
Import 500+ guests instantly
Drop in Excel with family tags and veg/non-veg preferences. We auto-group households and extended families.
Create multiple ceremony layouts
Design separate floor plans for Sangeet, Mehendi, and Reception. One guest list syncs across all events.
Seat joint families together
Drag entire family groups to tables. Keep paternal and maternal sides organized with visual tags.
Share with your wedding planner
Give venues or co-planners a view-only version of your table plan and guest list—no spreadsheets required.
Track arrivals at the reception
Toggle check-in mode to track guest arrivals, meal preferences, and last-minute changes.
Help when you need it
Seven-day chat and email support from planners who understand large Indian weddings.
Pricing that scales with your guest list
Pay once per year in GBP when you need more than 30 guests. No auto-renewal or surprise fees.
Pricing shown for United Kingdom.
Indian Wedding Seating Questions
Can I create separate seating plans for Sangeet, Mehendi, and Reception?
Yes! Create multiple events in Magic Table Planner—one for Sangeet, one for Mehendi, one for Reception. Each event has its own floor plan and seating arrangement. Your guest list syncs across all events, so you only enter names once. Perfect for multi-day Indian weddings where seating varies by ceremony.
How do I manage seating for 500+ guests?
Magic Table Planner handles large Indian weddings with ease. Import your entire guest list from Excel in seconds—we support 500+ guests per event. Use tags to organize by family side (bride/groom), relationship (maternal/paternal), or ceremony attendance. Drag entire family groups to tables at once with household grouping.
How do I seat joint families at an Indian wedding?
Keep extended family units together using household grouping. Tag guests by family branch (Sharma family, Gupta family) and drag entire groups to adjacent tables. Position elders at VIP tables near the stage with clear sightlines. Seat paternal and maternal sides in designated areas while mixing younger cousins strategically.
What's the best seating arrangement for a Sangeet night?
For Sangeet, arrange tables in a U-shape or theatre style facing the performance area. Keep performers' families near the front. Position the DJ/sound system away from elderly guests. Leave open space for dancing. Magic Table Planner lets you create a completely different layout for Sangeet versus your Reception dinner.
How many guests can fit at a round table?
A 5-foot round table seats 8-10 guests comfortably—standard for Indian wedding receptions. A 6-foot round seats 10-12 guests. For banquet halls, plan 10-12 guests per table to accommodate 500+ guests efficiently. Magic Table Planner shows capacity warnings if you exceed table limits.
How do I share seating plans with my wedding planner and venue?
Generate a view-only share link for your wedding planner, caterer, and banquet hall manager. They see real-time updates as you make changes—no need to email new PDFs. Export professional seating charts as PDF or PowerPoint for printing table cards and display boards.
How early should I start planning seating for a large Indian wedding?
Start 8-10 weeks before for weddings with 300+ guests. Indian weddings often have late RSVPs from extended family, so build in buffer time. Create your floor plan early and add guests as confirmations arrive. For destination weddings, start 12 weeks out to coordinate with venue managers.
Is there a free seating chart maker for Indian weddings?
Yes, Magic Table Planner is free for events up to 30 guests—perfect for intimate ceremonies or testing the tool before your big wedding. Paid plans support unlimited guests for large Indian weddings. One-time payment, no subscription. Works on any device without software installation.