Wedding Seating Plan in 3 Steps
Import your people
Upload Excel files or paste the guest list. Households, tags, and dietary notes group automatically.
Lay out the room
Drag tables, duplicate versions, label layouts for specific requirements. Every plan stays on file.
Share with your venue
Send a view-only link so the venue can see the plan and guest list. Export PDFs for event day.
Wedding Seating Made Simple
Import guests without cleanup
Drop in your Excel guest list (30 guests or 500) and households group automatically, dietary notes included.
Design the room visually
Resize, rotate, duplicate layouts. Every version stays on file.
Seat teams together fast
Drag guests in groups, tweak layouts, keep dietary and access notes visible.
Share view-only plans
Send venues or co-planners a view-only version of the table plan and guest list. No spreadsheets.
Stay organised through the event
Toggle check-in mode to track arrivals, meals, and last-minute changes.
Help when you need it
Seven-day chat and email support from planners who get it.
Pricing that scales with your guest list
Pay once per year in GBP when you need more than 30 guests. No auto-renewal or surprise fees.
Pricing shown for United Kingdom.
Wedding Seating Questions
We are hosting a Melbourne Cup lunch. How should we arrange seating?
Melbourne Cup lunches are a mixed bag. Some guests go full fascinator-and-suit, others stay work-casual. Don't mix the extremes at the same table; it makes the casual crowd feel underdressed. A few ways to handle it. Sort tables by role (execs at the formal end, ops team more relaxed). Or seat people by name and mix formal with casual so nobody feels picked on. Or skip assigned seating entirely and let the dress codes sort themselves. Start service by 2:15pm so plates are clear by 2:45pm and everyone's around a screen for the 3pm race.
How does seating work at a winery wedding in the Yarra Valley or Barossa?
Winery weddings usually split between an outdoor ceremony and an indoor or marquee reception. Long tables suit Barossa and Yarra Valley cellar doors. They match the farmhouse feel. Round tables of eight or ten work for function-centre receptions with a dance floor. Run a cellar-door tour or wine tasting during drinks so guests mingle before sitting down. Have a wet-weather plan for anything outdoor, and book the marquee early. They go fast at peak season.
What should I know about seating for a multicultural Australian wedding?
About a third of Aussie weddings blend two cultural backgrounds, and seating is where the balance shows. For a Chinese-Australian reception, reserve a family table for the couple's parents and a tea-ceremony area where both sets of parents sit. For Italian, Greek, Lebanese or Indian receptions, plan tables of ten rather than eight. Extended families run larger. If the ceremony blends two traditions, brief the senior guests on seating order so nobody feels side-lined.
How do I create a table plan?
Import the guest list from Excel or type it in. Add tables that match the venue, round or rectangular. Drag guests onto tables. Share a view-only link with your venue or export a PDF. Households group automatically.
What should I look for in a free table planner?
Unlimited table layouts, drag-and-drop seating, PDF export, RSVP tracking. Excel or Google Contacts import. Works in a browser on desktop or tablet. No installs. Magic Table Planner does all that free up to 30 guests, no card needed.
How many guests can fit at a round table?
A 48-inch (4-foot) round seats 6. A 60-inch (5-foot) round seats 8-10. A 72-inch (6-foot) round seats 10-12. Allow 24-30 inches per person. These sizes cover most weddings and formal events.
How do I plan wedding seating arrangements?
Build a guest list with household groupings and notes. Work out VIP tables for immediate family and wedding party. Seat divorced parents at separate tables with a comfortable gap. Place singles near people they know; mix friend groups. Test a couple of versions before locking it in. That's what Magic Table Planner is for.
Is there a free seating chart maker?
Magic Table Planner is free for up to 30 guests. Unlimited table layouts, drag-and-drop seating, PDF exports, RSVP tracking. It saves automatically, works on tablets, no downloads. The free tier covers dinner parties, small weddings, and smaller events.