Question 1

How does a table planner save time compared to spreadsheets?

Accepted Answer

Spreadsheets force you to visualize seating arrangements in your head, leading to constant recalculation and manual updates. A visual table planner lets you drag and drop guests onto tables, instantly see capacity warnings, and experiment with different layouts without losing your work. Most event planners report saving 3-5 hours on seating arrangements by switching from spreadsheets to a dedicated table planning tool.

Question 2

Can I import my existing guest list from Excel or Google Sheets?

Accepted Answer

Yes, Magic Table Planner supports instant Excel and CSV imports. Simply upload your spreadsheet with guest names, meal preferences, table assignments, or any custom fields you've tracked. The system automatically maps your columns and imports hundreds of guests in seconds.

Question 3

What types of events work best with table planning software?

Accepted Answer

Any event with assigned seating benefits from visual table planning. Weddings are the most common use case, with couples needing to navigate family dynamics, mix friend groups, and accommodate dietary needs across 100-150 guests. Corporate events like galas, award dinners, and conferences use table planners to group attendees by company, department, or networking strategy.

Question 4

How do I handle last-minute guest changes without redoing my entire seating chart?

Accepted Answer

Magic Table Planner's drag-and-drop interface makes last-minute changes effortless. If a guest cancels, simply remove them from the table and the system automatically updates your guest count. If someone brings a plus-one, add them to the guest list and drag them onto any table with available seats.

Question 5

Can I share my seating chart with venues, caterers, or co-planners?

Accepted Answer

Yes, you can export your seating chart as a PDF or printable layout to share with vendors, venues, and your planning team. The PDF includes table numbers, guest names, and meal preferences (if tracked), giving caterers and venues everything they need to set up your event correctly.

Question 6

What happens if I need to seat more guests than I originally planned?

Accepted Answer

You can upgrade to accommodate unlimited guests at any time. The premium plan unlocks capacity for events of any size—whether you're scaling from 30 to 300 guests or planning multiple events throughout the year. The upgrade is a one-time payment (no recurring subscription).

Plan Your Event Seating with Confidence

Import and organise guests

Arrange tables visually

Share when you are ready