Question 1

Can the free tier handle a 30-guest backyard wedding?

Accepted Answer

The free tier goes up to 30 guests, which covers most backyard and private-dining-room weddings. Upload from Excel, drag guests onto 3 or 4 tables, and export a printable PDF. If the list grows past 30, you upgrade. Until then there's nothing to pay for.

Question 2

Is the free tier enough for a small rehearsal dinner?

Accepted Answer

Most rehearsal dinners run 20-30 guests (immediate family, wedding party, officiant), so the free tier is plenty. Try a private dining room layout, then an outdoor patio, then a family home. Pick the one that looks right before you book anything.

Question 3

Does the free tier work for a Sweet Sixteen or kids' birthday party?

Accepted Answer

Sweet Sixteens, quinceañeras with up to 30 guests, and kids' birthdays all fit the free tier. Drag guests onto small round tables, keep the parents' table separate from the teen tables (the teens will thank you), and send the venue a visual chart they can actually use for setup.

Question 4

How does a table planner save time compared to spreadsheets?

Accepted Answer

Spreadsheets force you to keep the room layout in your head. Every change means recalculating and updating cells manually. A visual planner lets you drag guests onto tables, see capacity warnings in real-time, and experiment without losing work. Most planners we talk to report saving 3-5 hours on a seating chart once they stop using Excel.

Question 5

Can I import my existing guest list from Excel or Google Sheets?

Accepted Answer

Yes. Upload your spreadsheet with guest names, meal preferences, table assignments, or any custom fields you've been tracking. Columns map automatically. Hundreds of guests import in seconds.

Question 6

What types of events work best with table planning software?

Accepted Answer

Anything with assigned seating. Weddings are the most common: navigating family dynamics, mixing friend groups, tracking dietary needs across 100-150 guests. Corporate events (galas, award dinners, conferences) use table planners to group attendees by company, department, or networking goal.

Question 7

How do I handle last-minute guest changes without redoing my entire seating chart?

Accepted Answer

Drag-and-drop handles this naturally. A guest cancels? Remove them and the table count updates itself. Someone shows up with a plus-one? Add them to the list and drop them onto any table with space. No redo required.

Question 8

Can I share my seating chart with venues, caterers, or co-planners?

Accepted Answer

Export as a PDF or printable layout. Includes table numbers, guest names, and meal preferences if you've tracked them. Caterers and venues get everything they need to set up the room. You can also share a view-only link so vendors always see the current version.

Question 9

What happens if I need to seat more guests than I originally planned?

Accepted Answer

Upgrade any time. Premium removes the 30-guest cap, whether you're going from 30 to 300 or planning multiple events a year. It's a one-time payment, no recurring subscription.

Plan Your Event Seating with Confidence

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