Question 1

Can the free tier handle a 30-guest backyard barbie or arvo reception?

Accepted Answer

The free tier supports up to 30 guests. Enough for a backyard barbie, arvo cocktail reception, or small garden wedding. Upload the guest list, drag guests onto three or four tables, export a printable plan for the host.

Question 2

Is the free tier enough for a small cellar-door lunch?

Accepted Answer

Cellar-door lunches at Barossa or Yarra Valley wineries often run 20 to 30 guests for a tasting and meal. The free tier covers it. Round tables of 8 or 10, host party nearest the tasting counter, plan shared with the cellar-door team.

Question 3

Does the free tier work for a small Melbourne Cup lunch?

Accepted Answer

Office Melbourne Cup lunches up to 30 guests fit the free tier. Round tables by team or department, 2:15pm service start, plan shared with the venue so staff can place name cards before guests arrive.

Question 4

How does a table planner save time compared to spreadsheets?

Accepted Answer

Spreadsheets make you do the visualisation in your head: constant recalculation, manual updates. A visual planner lets you drag and drop guests onto tables, spot capacity issues, and try different layouts without losing your work. Most planners reckon they save 3-5 hours on seating by swapping spreadsheets for a dedicated tool.

Question 5

Can I import my existing guest list from Excel or Google Sheets?

Accepted Answer

Excel and CSV imports work straight away. Upload your spreadsheet with guest names, meal preferences, table assignments, or any custom fields. Columns map automatically and hundreds of guests come across in seconds.

Question 6

What types of events work best with table planning software?

Accepted Answer

Any event with assigned seating. Weddings are the most common: family dynamics, friend groups, dietary needs across 100-150 guests. Corporate events like galas, award dinners, and conferences use it to group attendees by company, department, or networking strategy.

Question 7

How do I handle last-minute guest changes without redoing my entire seating plan?

Accepted Answer

Drag-and-drop makes last-minute changes easy. Guest cancels, remove them from the table, guest count updates. Plus-one shows up, add them to the guest list and drag onto any table with room.

Question 8

Can I share my seating plan with venues, caterers, or co-planners?

Accepted Answer

Export the seating plan as a PDF or printable layout. Share it with vendors, venues, and your planning team. The PDF includes table numbers, guest names, and meal preferences if you've tracked them. Everything the caterer and venue need.

Question 9

What happens if I need to seat more guests than I originally planned?

Accepted Answer

Upgrade anytime. The premium plan covers any size event, 30 to 300 guests, or multiple events a year. It's a one-time payment, no subscription.

Plan Your Event Seating

Import and organise guests

Arrange tables visually

Share when you're ready