Your Wedding Seating Plan in 3 Steps
Import your people
Upload Excel files or paste your guest list. We auto-group households, tags, and dietary notes.
Lay out the room
Drag tables, duplicate versions, and label layouts for special requirements so every plan stays organised.
Share with your venue
Send a view-only link so venues can review the table plan and guest list you share, and export PDFs for event day.
Wedding Seating Made Simple
Import guests without cleanup
Drop in Excel or Google Contacts and we auto-group households, tags, and dietary notes.
Design the room visually
Resize, rotate, and duplicate layouts so every version stays on file.
Seat teams together fast
Drag guests in groups, adjust layouts quickly, and keep special requirements visible.
Share view-only plans
Give venues or co-planners a view-only version of your table plan and guest list—no spreadsheets required.
Stay organised through the event
Toggle check-in mode to track arrivals, meals, and last-minute changes.
Help when you need it
Seven-day chat and email support from planners who know the pressure.
Pricing that scales with your guest list
Pay once per year in GBP when you need more than 30 guests. No auto-renewal or surprise fees.
Pricing shown for United Kingdom.
Wedding Seating Questions
How do I create a table plan?
Start by importing your guest list via Excel upload or manual entry. Next, add tables to match your venue layout using round or rectangular shapes. Then drag guests onto tables to assign seats. Finally, share a view-only link with your venue or export a PDF for printing. Magic Table Planner simplifies this process with drag-and-drop tools and automatic household grouping.
What should I look for in a free table planner?
Look for unlimited table layouts, drag-and-drop seating, PDF export, and RSVP tracking. Check if it supports importing guest lists from Excel or Google Contacts. Ensure it works on desktop and tablet browsers without installation. Magic Table Planner offers these features free for up to 30 guests with no credit card required.
How many guests can fit at a round table?
A 48-inch (4-foot) round table seats 6 guests comfortably. A 60-inch (5-foot) round table seats 8-10 guests. A 72-inch (6-foot) round table seats 10-12 guests. Allow 24-30 inches of space per person for comfortable seating. These sizes work for most weddings and formal events.
How do I plan wedding seating arrangements?
First, create a guest list with household groupings and special notes. Second, identify VIP tables for immediate family and wedding party. Third, seat divorced parents at separate tables with comfortable distance. Fourth, place singles near people they know and mix friend groups strategically. Fifth, use a digital tool like Magic Table Planner to test different versions before finalising.
Is there a free seating chart maker?
Yes, Magic Table Planner is free for events up to 30 guests. It includes unlimited table layouts, drag-and-drop seating, PDF exports, and RSVP tracking. Look for tools that save your work automatically, work on tablets, and don't require software downloads. Free plans work well for smaller events, dinner parties, and intimate weddings.
How do you seat divorced parents at a wedding?
Seat each parent at a separate table with their respective sides of the family or close friends. Place them on opposite sides of the room to avoid awkward proximity. If one parent has a new partner, seat them together comfortably. Keep the focus on the couple by positioning both parents away from the head table sightline if tensions are high.
How early should I start planning my seating chart?
Start your seating chart 4-6 weeks before the event once most RSVPs are in. This gives you time to handle late responses and last-minute changes. Use a digital tool early to test different layouts as your guest list evolves. For large weddings (100+ guests), start 8 weeks out to allow for multiple revisions.
Does it work on mobile or tablet?
Yes, Magic Table Planner works on tablets for full table plan editing. Mobile devices support viewing table plans and managing the guest list. For the best experience creating and editing layouts, use a desktop or tablet browser. All features sync automatically across devices.