Free seating plan maker — no signup required

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Stop wrestling with spreadsheets and sticky notes. Magic Table Planner lets you build professional seating plans in minutes — drag guests onto tables, try different layouts, and export a polished PDF your venue can use.

Free for events up to 30 guests. Upgrade when you need more seats, not before.

Import your guest list instantly

Upload an Excel file, paste from Google Sheets, or type names directly. Magic Table Planner imports hundreds of guests in seconds — no manual data entry.

• Import from Excel, CSV, or Google Sheets
• Tag guests with dietary needs, plus-ones, and VIP status
• Track RSVPs as they come in

Design your seating plan visually

Choose round, rectangular, or custom table shapes that match your venue — from banquet halls to community centres. Drag guests onto seats, swap them between tables, and see capacity warnings in real time.

• Round, rectangular, and custom table shapes
• Drag-and-drop guests between tables
• Automatic capacity warnings and conflict detection

Share and export your plan

Download a printable PDF for your venue coordinator, or share a view-only link with co-planners. Your plan saves automatically — access it from any device.

• Export as PDF for printing
• Share view-only links with vendors and co-planners
• Access from any device — laptop, tablet, or phone

Start building your seating plan today — no credit card, no download, no time limit on the free plan.