Free seating plan maker, no signup required

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Stop wrestling with spreadsheets and sticky notes. Magic Table Planner lets you build a seating plan your venue can actually work from. Drag guests onto tables, try different layouts, and export a printable PDF.

Free for events up to 30 guests. Upgrade when you need more seats, not before.

Import your guest list instantly

Upload an Excel file, paste from Google Sheets, or type names in. Magic Table Planner imports hundreds of guests in one go, so you skip the manual data entry.

• Import from Excel, CSV, or Google Sheets
• Tag guests with dietary needs, plus-ones, and VIP status
• Track RSVPs as they come in

Design your seating plan visually

Pick round, rectangular, or custom table shapes to match your venue: banquet halls, community centres, and everything in between. Drag guests onto seats, swap them between tables, and watch for capacity warnings as you go.

• Round, rectangular, and custom table shapes
• Drag-and-drop guests between tables
• Automatic capacity warnings and conflict detection

Share and export your plan

Download a printable PDF for your venue coordinator, or share a view-only link with co-planners. Your plan saves automatically and you can pull it up from any device.

• Export as PDF for printing
• Share view-only links with vendors and co-planners
• Access from any device: laptop, tablet, or phone

Start building your seating plan today. No credit card, no download, no time limit on the free plan.