Free seating chart maker — no signup required

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Forget spreadsheets and scribbled notes. Magic Table Planner lets you build professional seating charts and table plans in minutes — drag guests onto tables, try different arrangements, and download a polished PDF for your venue.

Free for events up to 30 guests. Upgrade when your event grows, not before.

Import your guest list instantly

Upload an Excel file, paste from Google Sheets, or type names directly. Import hundreds of guests in seconds — no manual data entry needed.

• Import from Excel, CSV, or Google Sheets
• Tag guests with dietary needs, plus-ones, and VIP status
• Track RSVPs as they come in

Design your seating chart visually

Choose round, rectangular, or custom table shapes that suit your venue. Drag guests into seats, swap them between tables, and see capacity warnings straightaway.

• Round, rectangular, and custom table shapes
• Drag-and-drop guests between tables
• Automatic capacity warnings and conflict detection

Share and export your chart

Download a printable PDF for your venue coordinator, or share a view-only link with co-organisers. Your plan saves automatically — access it from any device.

• Export as PDF for printing
• Share view-only links with vendors and co-planners
• Access from any device — laptop, tablet, or phone

Start building your seating chart today — no credit card, no download, no time limit on the free plan.